STUDENT WELFARE ISSUES HANDLED BY THE OFFICE OF THE DEAN OF STUDENTS
Death and Bereavement
This is a situation where a student may die during the academic session. Death may occur on campus or outside. If a student dies on campus during the semester, the university provides transport for a limited number of student colleagues to his/her final resting place. Before any arrangement is made, documents from the hospital or Chief Medical Officer confirming the death must be provided to the Dean of Students, who will in turn officially inform the Vice-Chancellor and the University community. Students who wish to attend the funeral must liaise with the Dean of Students office for transport arrangements.
The Work-study programme is designed to assist financially needy students to enable them meet their basic educational expenses. Students who wish to apply should complete a form downloaded from the University website at the beginning of each semester when the call for applications is released.
Interviews are conducted for shortlisted students and successful student workers are placed in various departments. Only students in session are allowed to apply. Students are allowed to work during their free hours for a maximum of Forty (40) hours per semester. They are supervised by the respective heads of departments and must follow the laid down rules and regulations. The University reviews payment of students in the programme from time to time. Work study programme job ends one week before the start of examinations to allow students to prepare for exams, and payment is made at the end of thesemester.
The office of the dean of students from time to time receives bursaries which it disburses to needy students. Students are advised to be on the lookout of information posted on the university website, notice boards and communicated by student leaders and class reps regarding such bursaries.
The office of the dean of students works for the harmony between and among students, staff and the university community. In case there are issues of concern students are encouraged to report, consult and involve the dean of student’s office. Students are discouraged from taking the law into their own hands.
The office of the Dean of Students applies a collaborative approach in assisting student resolve issues around them. Where necessary the office of the Dean of Students involves the parents of guardians of students so as to ensure maximum support for the student.
IMPORTANT INFORMATION TO NOTE
1. Alcohol, Drug and Substance Abuse
As an educational institution, Egerton University is committed to providing an environment that enhances and supports the intellectual growth of all its students.
The university community has the collective responsibility to ensure that this environment is conducive to a healthy intellectual growth. Possession, sale and consumption of controlled substances is prohibited both on campus and off campus. Students should note that if caught in possession of illegal drugs by the State security agents, they will be prosecuted in a court of law just like any Kenyan caught breaking the law and the university will not intervene in any way. Disciplinary action shall be taken against any student who may disturb others while under the influence of alcohol or other substances.
2. Permission to Use University Facilities
All meetings or events that utilize university premises or facilities shall be scheduled in accordance with the university timetable. University premises or facilities have two sections: Lecture halls/rooms and residential halls/hostels. Any club or association intending to use either of the premises or facilities must apply in writing to the Director, timetabling through their patrons and the Dean of Students. Application letter to use the facilities must reach the Dean of Students at least three days before the material day. An individual or group of students applying for the use of a university facility or premise must take care of it and shall be held responsible for any damage.
Students are advised to desist from tampering with fire-fighting appliances wherever installed. Such appliances shall be used for fire-fighting purposes only. Students are advised against the misuse or willful damage to or destruction of university property, in default of which such student(s) shall bear full responsibility of their actions. No student is supposed to keep a motor vehicle on the university premises without the written permission of the Deputy Vice-Chancellor (Administration, Planning & Development). Such permission shall be issued on proof of all relevant documents. Such permission may be denied or withdrawn without giving reasons.
3. Student Rights and Responsibilities
Every student has the right to freedom and protection from all forms of discrimination or harassment on the basis of race, ethnicity, gender, religion, political belief, creed, national origin, age, or abled differently. The University encourages students to form any new professional association or join any existing registered associations as deemed necessary.
Students should have accurate information relating to individual course requirements, updated academic status and graduation requirements. In all instances of discipline and academic evaluation, the student has the right to fair and impartial treatment. The university considers the freedom of inquiry and discussion as essential to a student's intellectual development. In exercising their rights and freedom, students should not infringe on other people's rights and freedom. Students are responsible for their behaviour, actions, conduct and the protection of the environment and common facilities for everybody in the community.
A student who feels aggrieved should report the matter to the Dean of Students, Dean of the respective Faculty/Directorate or the Security office.
4. Processions, Demonstrations and Ceremonies
It shall be an offence for any student, or group or organization while on campus, to organize or participate in demonstrations, processions, ceremonies, picketing or any other meetings for which permission has not been granted by the University Administration or Government Authority. In addition to any other permits which may be required by the law, permission to hold any meeting within the university premises shall be given by the Dean of Students in agreement with the Chief Security Officer. Where such processions, demonstrations ceremonies have been organized unlawfully, the organizers shall be subject to appropriate disciplinary action.
5. Channels of Communication
Students are informed that the university has laid down procedures for tackling their issues, starting with the Dean of Students office. Students are also expected to refer issues affecting them (either individually or as a group) to the respective Class Representatives/Congresses, relevant Departmental Heads and Dean of Faculties/Directorate so that they are addressed appropriately.
6. Press (Mass Media), Public Speakers and Posters
Correspondence to the press or other mass media by an individual or officials of the students' Association shall bear their individual names and signatures. It shall be an offence to make slanderous and/or irresponsible statements about matters affecting the University, member(s) of staff or student(s). Publishing, writing and/or distribution of anonymous literature of a malicious nature, including placards, shall be subject to disciplinary action.
Displays of advertising notices on University premises shall be subject to approval by the Directorate of Marketing and Resource Mobilization. Correspondences through letters by individual students or by officials of the students' Associations shall be sent through the office of the Dean of Students who will forward as may be deemed appropriate.