· Preparation, implementation and monitoring of the university’s annual consolidated procurement and asset disposal plans.
- Ensure a clear channel of communication with internal user departments, suppliers and logistic partners,
- Assist where necessary the User departments in preparation of specifications, scope of works, Statement of requirements (Bill of Quantities) and Terms of Reference
- Ensure strict adherence and compliance to the procurement and asset disposal policies and control measures
- Monitor suppliers/ contractor’s performance; address any arising issues and implement improvement plans
- Plan and coordinate logistics, including distribution of goods procured in liaison with transport and user departments
- Identify risks in the supply chain and implement set aside risk mitigation
- Preparation of tender advertisements and addenda.
- Contracts preparation, implementation and management.
- Negotiating major procurement contracts
- Coordinating internal auditing and evaluation of supply chain management processes
- Prepare Local Purchase Orders for Service Providers
- Prepare monthly/ quarterly status reports on contracts, supplier performance
- Coordination of prequalification and registration of suppliers
- Preparation of periodic statutory reports to the Public Procurement Regulatory Authority (PPRA).
- Ensuring compliance with all regulatory requirements and ethical standards relating to Procurement of goods, services and works
- Providing secretariat services to Adhoc committees undertaking procurement activities
- Preparation of tender documents in liaison with user departments so as to facilitate fair competition.
- Ensuring timely Procurement of goods, services and works
- Preparation and dispatching of tender award and regret letters to bidders.
- Maintenance of accurate and up-to-date procurement and logistic records/documentations.
- Initiating disposal of unserviceable, obsolete and surplus stores and equipment
- Conducting training needs assessment
- Performing any other duty assigned to me by the head of procurement function from time to time.
