Proposal Guidelines

 

BOARD OF POSTGRADUATE STUDIES


GUIDELINE IN PREPARING RESEARCH PROPOSALS

 

Research proposals contain many, at times different or varying features dictated by the respective disciplines.  The differences give them discipline peculiarities or/and specialties.  However, on the whole, there are common salient features to all the disciplines.  The major features are three namely;

 

(I) THE PRELIMINARIES

(II) THE BODY OR MAIN TEXT

(III) THE REFERENCES

 

Each of the above three has its components as follows:

 

I. THE PRELIMINARIES:  Basically include:

 

1. Title Page

2. Declaration and Recommendation Page

3. The Abstract, table of contents, tables figures, symbols/abbreviations

 

II. THE BODY OR MAIN TEXT:  Has components which mostly include the following in various sequences:

 

4.   Introduction/context of background of the problem

5.   The statement of the problem

6.   Objectives

7.   Hypothesis or hypotheses/Premises/Assumptions

8.   Research questions

9.   Justification/significance of the study

10.  Definition of terms

11.  Literature review

12.  Theoretical framework/conceptual framework

13.  Scope/limitations/assumptions

14.  Methodology

15.  Work plan

16.  Budget

17.  References

18.  Appendices

 

III. THE REFERENCES:

 

IV. APPENDICES

 

SUGGESTED CONTENT OUTLINES WHICH SHOULD BE ADOPTED OR MODIFIED TO SUIT INDIVIDUAL ACADEMIC DISCIPLINES

 

1. TITLE PAGE:  On top should bear the title of the proposal in caps.

 

THE TITLE

 

(i) Should be short, precise, concise and clear

(ii) Should relate to the subject matter of the proposal

 

(iii) Should be 'captivating' or capturing the reader's attention at a glance

- The title should be followed by the author's names.

 

- Next should come the citation "A Research proposal submitted to the Graduate School in partial fulfillment for the requirements of the --------- Name of the Certificate ---------- Degree in --------- Name of the Discipline ------- of Egerton University.

 

- This is followed by EGERTON UNIVERSITY just above the month and year.

 

- Finally should come the month and the year of presentation.

 

2. THE DECLARATION AND RECOMMENDATION PAGE:  In which the author candidate/student swears that the work is original and has not been presented before  This is followed by the 'Recommendation' section where the supervisor(s) declare that the work has been presented with their approval.  The COD and Dean sign on the accompanying form only and not on this page.

 

3. (a)  The Abstract:  Should follow the declaration/recommendation page and the word "Abstract" should be in caps, bold and centred..

 

(i)  The purpose of the abstract it to give an interested reader a compact summary of     the proposal or content.

 

(ii)  The abstract should be a summary, synopsis or gist of the whole work presented.

 

(iii)  An abstract should be one paragraph or maximum two paragraphs, double spaced with no quotations or references, and at most 400 words.

 

(iv) If the work is not in English, the writer should provide an English translation of the  abstract.  Pagination of all the above is Roman numbers. Lowercase, numerals.

 

(b)   Table of Contents

 

-  This page serves as a synopsis of the structure pattern of the report and should come after the abstract.

 

-  All major sections (chapter level headings) including bibliography, and appendices must be included.  But if the report is long, sub-headings may be included.

 

-  The headings as listed in the table must be worded exactly as they appear in the body of the report.

 

-  The wording and presentation (i.e. capitalization, special fonts and characters etc.) use for all entries in the table of contents must match exactly that which is used in the text.

 

(c)   List of Tables

 

-   If the proposal contains a lot of tables, a separate page should be devoted to the list of items giving the tables, the exact title and the page numbers where it may be found in the body of the report.

 

-  List of tables should be separated from the table of contents and should follow immediately  after the table of contents.

 

All entries must contain a corresponding page number with leader dots or dashes connecting the entry to the page number.

 

(d)   List of figures

 

-   These lists are governed by the same rules as the list of tables and comes after the list of

tables.

 

-   The figures may include graphs, photographic illustrations, maps, and drawings.

 

(e) List of Symbols/Abbreviations/Definitions

 

-  These come after the list of figures.

 

All symbols and abbreviation for scientific terms used in the report are listed on this page and their full interpretations given, and the units where appropriate.

 

4.   INTRODUCTION/CONTEXT OF BACKGROUND TO THE PROBLEM

 

This should be brief and clear to give the reader an overview/insight of the work.

 

(i) This is either the scenario that culminates in including, provoking or creating the scholar's curiosity or urge to study the current subject.

 

(ii) OR the historical development of whatever nature, scientific, sociological, economical etc. which have necessitated the study.

 

(iii) A well laid down context of, background to, the problem, brings about a sound understanding of the problem or rather exposes the same.

 

(iv) An exercise of discipline is required to keep the introduction and context of background to the problem separate.  However, depending of the nature of the problem, it is acceptable to mix under one of the above sub-titles, usually introduction.

 

 

5.       THE STATEMENT OF THE PROBLEM

 

It is an undisputed fact that THE PROBLEM is the core or heart of any research project.  If the student does not understand the problem, there are only remote chances, if any, of success.  When adequately understood as portrayed through the statement, achieving is easy, less expensive and actually enjoyable.  Therefore,

 

 

-  The problem must be clearly stated to stand out conspicuously,  unequivocally and sharply.

 

-  Avoid preambles, wandering and irrelevancies.

 

-   To achieve a sound and acceptable statement of a problem, one does not need two or three paragraphs. One paragraph, even a sentence or two in most cases are enough.

 

-   The statement of the problem is not a set of stated objectives.

 

6.    OBJECTIVES

 

-    Objectives of a research are like aims and goals of the research.  Some researchers may have long and long term objectives/general and specific objectives.

 

-   Appropriate objectives enable the elucidation of and focussing on, the date that helps in the solving of the research problem.

 

-   Objectives also provide the intellectual scope of a proposal or research work.

 

Consequently, the objectives should be stated unequivocally and as activities whose results will solve the problem(s).

 

7.    HYPOTHESIS OR HYPOTHESES/PREMISE/ASSUMPTIONS

 

-    A hypothesis is basically a guiding principle to an argument that leads to a final proved or established conclusion.  The hypothesis should be testable.

 

-    In the social sciences where mostly the hypothesis is difficult to measure, the principle is an assumption, assertion or an issue taken for granted.  Hence the use of the names assumption, premise and hypothesis.

 

-    A proposal could have one or more premises/hypotheses.

 

-    One common quality of the premises, especially in the social sciences, is that the principles can be confirmed true or disapproved.

 

-    The premise is not a must especially in the social sciences where it can be replaced by other facets of the proposal such as hypothesis.

 

8. RESEARCH QUESTIONS

 

-   Like objectives, research questions are very useful in eliciting the required data if properly structured and implemented.

 

-   The question should, therefore, be structured to bring clarity of what the question requires as well as the focus on the relevance.  Long and complicated questions do not achieve much.

 

The questions should be related to the objectives.

 

-   It is not necessary to have research questions and hypotheses since both are related to the objectives.  Thus the author needs to choose either hypotheses or research questions.

 

9.     JUSTIFICATION/SIGNIFICANCE OF THE STUDY

 

-   It is indisputable that research is expensive in both money and time.  One should, therefore,  establish the need or relevance of the research to account for the expense.

 

-   One should justify that the findings will benefit consumers who could be individuals, groups,  policy makers, scholars, etc.

 

-   Mainly, it should be shown that the findings would contribute to new knowledge.

 

10.      DEFINITION OF TERMS

 

Terms which are used in the text and are not obvious should be defined.

 

11.      LITERATURE REVIEW

 

-   Literature review can be viewed as a selective and critical survey of the written works of the   subject area.  These include articles, books and unpublished papers.

 

-   Literature review should include current research works.

 

-  The review should be a critical analysis of the selected works to reveal the done and the  untouched, therefore revealing the gaps that require filling.

 

-  The review provides aspects of background information which jump-starts the research, reveals  the works to readers.

 

-   The review is useful in providing the theoretical framework(s) and finally used to bring out

about the pursued results.

 

-   The review, above all, buttresses the researcher's statement of the problem by revealing that the  subject of the proposal is untouched or not done as proposed.

 

-   The review is, therefore, a must, should be exhaustive, thorough, critical and informative.

 

-   The review should clearly show gaps and/or directions for further research.

 

-   References cited here must contain the name or names (at most two, otherwise use et al.) and  the year in brackets.

 

 

12.      THEORETICAL FRAMEWORK/CONCEPTUAL FRAMEWORK

 

-  It is in this section where the researcher explains the major theories that exit on tackling the problem.  Both the out-dated and modern theories should be discussed, revealing the merits,  demerits and limitation of each.

 

-  The researcher finally chooses one new or a modification of the same or modification of   several as his/her model in solving the research problem.

 

-   The choice should be convincingly justified.  A clear plan on how to steer the work, should be shown here.

 

-   This section is important because it relates and coordinates the literature review, the problem, the significance of the study and the objectives to the next major topics, the methodology.

 

 

13.      SCOPE /LIMITATIONS/ASSUMPTIONS

 

-    This is normally a review of the extent the research will take pegged on many issues such as  area – geographical and intellectual, duration and timing, resources and research design.

 

-     It therefore justifies what and why the work will be done as expressed.

 

-     It portrays the expected results under the circumstance.

 

-     It disciplines and helps to focus the research within the practicabilities.

 

14.     METHODOLOGY

 

-    This is a section where the results bring either the failure or achievement.

 

-    This section is commonly called Methodology, methods of study or materials and methods depending on the discipline.

 

-   It is here where the researcher describes as fully as possible the procedure to be used in eliciting data throughout the work to the final stage which includes analyzing the data and compiling the same for the consumer.

 

-     Different types of researches in both the same and different disciplines demand specific tools and methods to succeed.  It is in this section that the researcher shows what his/her particular research will use and how one will go about doing the search, till the data is ready for consumption.

 

-     The section should be so well written that the reader do the same work guided by the write-up.

 

-     Study area (in some disciplines should show scope, locations and population).

 

 

15.     WORKPLAN

 

-   The work plan is simple and is useful in guiding the research to keep at pace with the plan of the research.

 

-   The work plan is presented in timed sub-topics connoting activities of the research.

 

-   It is more useful to time oneself by calendar months and years as opposed to blocks of periods to consume a period of years.

 

-   The work plan should come after methodology.

 

16.      BUDGET

 

-  The budget is an essential component of the proposal.  Is should be as detailed as is relevant and should account for the value and cost of the project.  Be as realistic as possible.

 

-   Everything in the budget should be itemized.  The item will include stationery, transport, subsistence, research assistants, cost of production of the final documents to incidentals.

 

-   An addition of the total cost, usually 10% in acception to cater for fluctuations.

 

-   A budget should come after the workplan and before references.

 

17.        REFERENCES

 

-   This contains the list of references cited in the text as well as other relevant references.

 

-   The list should be in alphabetical order in terms of the author(s) and years.

 

-  The names of the authors (surname and initials) should be given followed by the year in brackets.  This is then followed by the title of the article/book.  The Journal, volume, pages should then follow.  The Journal name should be in italics.  In the case of a book, the title of the book should be in italics.

 

18.       APPENDICES

 

-   All material which do not fit easily, or break the flow of the mainstream of the body or text but are relevant to the work as a whole should be retained as appendices and placed at the appropriate section.

 

-   The appendices are placed after the bibliography.

 

-   Questionnaires should appear in the appendix.

 

 

GENERAL COMMENTS

 

-   Only major division or chapters should begin with a new page.

 

-   Within a chapter, the presentation of sub-sections must be continuous.

 

-  Partially filled pages of text are not acceptable, only non-textual page such as those   presenting tables and illustrations.

 

-   Wherever the heading of a section or subsection appears near the bottom of a page, it must be followed by at least one complete line of text, or the heading should be forced to the top of the next page.

 

-  Detailed organization of the test varies among academic disciplines.  However, the formatting of the text must be consistent throughout.

 

-   The proposal should not be more than thirty (30) pages excluding the appendices.

 

-    Pages for items 2 and 3 should be numbered in Roman numerals, while the pages for item 4   on wards should be in Arabic numerals.

 

-   All page numberings should be bottom centered in same font as text.

 

 

 

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